Notice Writing Format, Tips & Examples for CBSE Class 9 -12 Students

Introduction

Notice writing is a crucial part of the English curriculum for CBSE students in classes 9 to 12. Whether it's announcing a school event, informing about a meeting, or reporting a lost item, notices are formal, concise pieces of communication displayed publicly to convey important information.

Mastering the format and tone of a notice not only helps in scoring well in exams but also develops essential writing skills used in real-life scenarios. This guide covers everything from the basic structure to real CBSE-style examples and practice questions.

What is Notice Writing?

Notice writing is a formal way of communicating information to a large group of people through a written document that is usually displayed on a notice board. It is used in schools, organizations, offices, and public places to inform, announce, or make people aware of important events or developments.

Key Features of Notice Writing:

• Formal and to the point: No unnecessary details.
• Public announcement: Shared with a specific or general audience.
• Fixed format: Must follow the prescribed structure by CBSE.
• Time-bound: Usually informs about an upcoming event or deadline.

When is Notice Writing Used?

• Announcing school competitions or events
• Informing about lost or found items
• Giving meeting schedules
• Declaring holidays or changes in routine
• Issuing warnings or instructions

CBSE frequently includes notice writing in Class 9, 10, 11, and 12 English exams to assess students’ ability to write clearly and concisely in a formal format.

Structure of Notice Writing

Notice writing follows a standardized and formal format as prescribed by CBSE. Sticking to the correct structure is essential to score full marks in the exam. The notice should be brief, clear, and informative, ideally within 50 words (excluding the format elements like name, date, etc.).

CBSE-Prescribed Format for Notice Writing:

Example Format Layout:

Key Points to Remember:

• Keep it within 50 words (excluding format elements).
• Write in third person and use passive voice where appropriate.
• Maintain a neutral and formal tone.
• Use bullet points only if necessary for clarity.
• Use simple and direct language.

📘Refer to CBSE guidelines for English writing skills practice papers here: CBSE Academic

Examples of Notice Writing

Here are 10 CBSE-style notice writing examples, based on real-life school scenarios. These examples follow the exact format prescribed by CBSE and are suitable for Classes 9 to 12.

Example 1: Inter-School Quiz Competition

DELHI PUBLIC SCHOOL, NOIDA
NOTICE
August 2, 2025
Inter-School Quiz Competition

An inter-school quiz competition will be held on August 8, 2025, at 10:00 AM in the school auditorium. Students of classes 9 to 12 interested in participating may give their names to their class teachers by August 5

Aarav Khanna
Cultural Secretary

Example 2: Lost Water Bottle

KENDRIYA VIDYALAYA, PATNA
NOTICE
August 1, 2025

Lost Item

A blue steel water bottle with the initials “R.K.” was lost near the school playground on July 31, 2025. Anyone who finds it may kindly return it to the undersigned or deposit it in the Lost & Found box.

Rishabh Kumar
Class X-B

Example 3: Cleanliness Drive

ST. THOMAS SCHOOL, BHOPAL
NOTICE
July 30, 2025
Swachh Bharat Cleanliness Drive

A cleanliness drive will be conducted by the school on August 5, 2025, in the surrounding community area. Interested students can register at the NSS counter in the school library by August 3.

Neha Verma
NSS In-Charge

Example 4: Found Calculator

MOUNT CARMEL SCHOOL, JAIPUR
NOTICE
July 28, 2025
Calculator Found

A Casio scientific calculator was found in the chemistry lab on July 27. The rightful owner may collect it from the reception after verifying ownership.

Reception Desk

Example 5: School Trip to Jaipur

SANSKRITI SCHOOL, DELHI
NOTICE
July 25, 2025
Educational Trip to Jaipur

The school is organizing a three-day educational trip to Jaipur for Classes 11 and 12 from August 15 to 17, 2025. Interested students must submit the consent form and trip fee to their class teachers by August 5.

Aditi Rana
Trip Coordinator

Example 6: Debate Competition

LORETTO CONVENT, KOLKATA
NOTICE
July 22, 2025
Inter-House Debate

An inter-house debate on “Technology: A Boon or Bane” will be held on August 4, 2025, in the AV Room at 11:00
AM. Two participants from each house can register by July 29.

Ananya Roy
English Club Secretary

Example 7: Independence Day Celebration

MODERN SCHOOL, LUCKNOW
NOTICE
July 20, 2025
Independence Day Celebration

The school will celebrate Independence Day on August 15 with a flag hoisting ceremony, patriotic performances, and speeches. All students are required to be present in school uniform by 8:00 AM.

Principal

Example 8: Special Assembly for Teachers’ Day

BAL BHARATI PUBLIC SCHOOL, PUNE
NOTICE
August 2, 2025
Teachers’ Day Assembly

A special assembly is being organized for Teachers’ Day on September 5, 2025. Students who wish to participate in skits, songs, or speeches must give their names to the class monitors by August 20.

Ritika Sharma
Cultural Head

Example 9: Yoga Workshop

VIDYA BHAVAN SCHOOL, BENGALURU
NOTICE
July 26, 2025
Free Yoga Workshop

A yoga session for students of classes 6 to 12 will be conducted in the school auditorium on August 2, 2025, from 7:30 AM to 9:00 AM. Participation is optional but encouraged.

Meera Pillai
Health Club Coordinator

Example 10: Change in School Timings

GREENFIELDS SCHOOL, CHANDIGARH
NOTICE
July 29, 2025

Revised School Timings

Due to ongoing construction near the school, the new school timings will be 8:30 AM to 2:00 PM, effective from August 3, 2025, until further notice. Students are advised to follow the updated schedule.

School Principal

All examples follow CBSE guidelines, keeping the word count within the 50-word limit (excluding header elements), and showcase a range of use cases for notice writing.

Tips for Notice Writing

To write a perfect notice that aligns with CBSE exam standards, students should keep in mind certain key techniques. Since notice writing is all about clarity, brevity, and format, even a well-written notice can lose marks if the format isn’t followed.

Subtext:

Notice writing in CBSE is typically a 4-mark question in exams. These marks are generally divided as follows:

• Format: 1 mark
• Content: 2 marks
• Expression (grammar, clarity, coherence): 1 mark

Key Tips for Effective Notice Writing:

• ✅ Use formal and simple language
• ✅ Keep the content within 50 words
• ✅ Stick to the correct format (header, title, date, body, signature, designation)
• ✅ Mention What, When, Where, and Who in the body clearly
• ✅ Use passive voice wherever suitable (e.g., "will be held")
• ❌ Avoid using personal pronouns (I, you, we)
• ❌ Don’t include irrelevant or exaggerated information
• ✅ Always write in a box in the answer sheet
• ✅ Review for grammar and spelling errors

Quick Reference Table: Dos and Don’ts

💡 Tip: Practising notice writing regularly with a timer will help improve precision and formatting speed during exams.

Practice Questions for Notice Writing (Class 9–12)

Here are 20 CBSE-style practice questions for notice writing. These cover a wide variety of common exam themes like events, lost/found items, announcements, and instructions.

Event Announcements

1. As the Cultural Secretary of your school, write a notice informing students about a solo singing competition being held next week.
2. Your school is organizing a Blood Donation Camp on campus. Write a notice encouraging students and parents to participate.
3. Draft a notice inviting students for a poster-making competition on the theme “Save Water, Save Life.”
4. The school is conducting a career counseling seminar for class 12 students. Write a notice giving details.
5. As the head of the Literary Club, draft a notice inviting entries for the school magazine.

Lost and Found

6. You have lost your school ID card in the playground. Draft a notice requesting students to return it if found.
7. A pair of spectacles was found near the science lab. Write a notice to be put up on the notice board.
8. You found a pencil case with stationery in the school library. Write a notice to inform the owner.
9. A biology practical record file was found in the canteen. Write a notice to be displayed on the bulletin board.
10. You lost your school blazer in the auditorium. Write a notice seeking help to find it.

Circulars / Announcements

11. Your school is shifting to winter timings from next week. Draft a notice informing students and parents.
12. Due to the upcoming elections, the school will remain closed for three days. Write a notice to inform the students.
13. The school library will remain closed for renovation for a week. Inform the students through a notice.
14. Write a notice to inform students about the new bus routes and pickup points introduced by the school.
15. Draft a notice announcing a mock drill on fire safety to be conducted in the school premises.

Special Occasions & Celebrations

16. The school is organizing Teacher’s Day celebrations. Draft a notice inviting student participation in various activities.
17. Your school is celebrating Annual Day. Draft a notice giving details about the event and practices.
18. Draft a notice to invite students to take part in a Republic Day parade practice session.
19. You are organizing a farewell party for the outgoing batch of Class 12 students. Draft a notice with details.
20. A renowned author is visiting your school for an interactive session. Draft a notice inviting students to attend.

✏️ Note for Practice: Follow the standard format in all your answers—include name of school, “NOTICE”, date, heading, body (within 50 words), name, and designation.

Conclusion

Notice writing is an essential skill tested in CBSE English exams, especially in Classes 9 to 12. It teaches students how to communicate formally, briefly, and effectively—a useful ability not only in school but also in real-life situations like office memos, public announcements, and event planning.

By following the correct CBSE-prescribed format, using clear and formal language, and keeping the word count in check, students can easily score full marks in this section. Regular practice using various topics—like events, lost & found, circulars, and celebrations—ensures confidence and readiness for the exam.

📘 For official updates and sample papers, visit the CBSE Academic Portal.

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