Letter of Enquiry Writing | Complete Format & Real Examples for CBSE Students

Introduction

Letter writing is an essential part of the English curriculum in CBSE schools, especially for students from Class 9 to 12. Among the various types of formal letters, the Letter of Enquiry is a frequent and important one, particularly in exams and internal assessments.

Whether you're seeking details about a course, event, service, or product, knowing how to frame an enquiry letter in a professional and clear manner is a valuable skill. In this article, we’ll explore the format, structure, and real examples that follow the CBSE pattern and improve your writing proficiency.

What is Letter of Enquiry Writing?

A Letter of Enquiry is a formal letter written to ask for information about a product, service, event, or course. It is usually addressed to an individual, organisation, institution, or company that can provide the required details.

Key Features of an Enquiry Letter:

• Written in a formal tone.
• Contains a clear request for specific information.
• Includes contact details for response.
• Follows a structured and polite format.

When to Use a Letter of Enquiry:

• To enquire about course fees or admission process.
• To ask for tour or event details.
• To get specifications or price of a product.
• To understand service terms before purchase.

Structure of Letter of Enquiry Writing

Understanding the proper structure is crucial when writing a Letter of Enquiry for CBSE exams. The letter must be concise, formal, and well-organised, following the format recommended in the CBSE curriculum.

The structure of an enquiry letter typically includes a formal greeting, purpose of the letter, relevant details or queries, a polite closing, and sender’s details.

CBSE-Recommended Format:

Pointers to Remember:

• Be brief and direct while writing the enquiry.
• Use bullet points for listing multiple queries (optional but neat).
• Avoid informal language or contractions.
• Do not exceed 120–150 words as per CBSE word limit guidelines for Classes 9–12.
• Ensure grammatical accuracy and logical flow of ideas.

Sample Layout:

Examples of Letter of Enquiry Writing

Below are 10 real-life examples of Letters of Enquiry, based on common topics covered in CBSE exams, practical scenarios, and school-related needs. These examples follow the correct format, word limit, and tone expected by the CBSE Board.

1. Enquiry About Coaching Classes for JEE Preparation

Sender’s Address
House No. 22, Sector 14
Gurugram – 122001

02 August 2025

The Director
Aakash Institute
MG Road, Gurugram – 122002

Subject: Enquiry Regarding JEE Coaching Programme

Sir/Madam,

I am a student of Class 11 interested in enrolling in your JEE preparation course. Kindly provide details about:

Course duration and fee structure
Batch timings (weekend/weekday)
Online or hybrid options
Availability of doubt-clearing sessions

Looking forward to your response.

Yours sincerely,
Rohit Singh
Mobile: 9876543210
Email: rohit.singh@email.com

2. Enquiry About a School Tour Package

Sender’s Address
St. Mary’s School
Civil Lines, Prayagraj – 211001

02 August 2025

The Manager
Holiday Adventure Tours Pvt. Ltd.
MG Road, Lucknow – 226001

Subject: Enquiry Regarding Educational Tour for Students

Sir/Madam,

We are planning a 5-day educational tour to Rajasthan for 40 students of Class 11. Kindly send details about:

Cost per student and inclusions
Accommodation and safety arrangements
Guide and itinerary
Special discounts for schools

Awaiting your early reply.

Yours faithfully,
Trip Coordinator
St. Mary’s School

3. Enquiry About Admission to English Speaking Course

Sender’s Address
C-112, Lajpat Nagar
New Delhi – 110024

02 August 2025

The Director
British Language Institute
Lajpat Nagar, New Delhi – 110024

Subject: Enquiry About Spoken English Course

Sir/Madam,

I am a college student looking to improve my spoken English and presentation skills. Please share the following:

Course structure and level options
Timings and duration
Batch size
Fee and registration process

Thank you in advance.

Yours sincerely,
Neha Arora
Contact: 9999988888

4. Enquiry Regarding Availability of Library Books

Sender’s Address
ABC School Library
Saket, New Delhi – 110017

02 August 2025

Manager
Scholars Book House
Daryaganj, New Delhi – 110002

Subject: Enquiry About Availability of Class 12 NCERT Books

Sir/Madam,

Kindly confirm if you have the following NCERT books for Class 12:

Physics Part I & II
Chemistry Part I & II
Mathematics
English Core

Also, please share the total cost and delivery timeline for bulk orders.

Regards,
Rita Mehra
School Librarian

5. Enquiry About Summer Internship Programme

Sender’s Address
Flat No. 101, Sunrise Apartments
Pune – 411038

02 August 2025

HR Department
Infosys Foundation
Hinjewadi, Pune – 411057

Subject: Enquiry Regarding Summer Internship for Students

Sir/Madam,

I am a Class 12 Computer Science student interested in an internship at your organisation. Please provide information regarding:

Eligibility criteria
Application process
Internship duration
Certificate or stipend details

Looking forward to your reply.

Yours sincerely,
Aman Kulkarni
Email: aman.k@email.com

6. Enquiry About Online Music Classes

Sender’s Address
B-21, DLF Phase 2
Gurugram – 122002

02 August 2025

The Head
Sur Taal Academy
Sector 50, Noida – 201301

Subject: Enquiry Regarding Online Guitar Classes

Dear Sir/Madam,

I am interested in learning the guitar through your online programme. Kindly let me know:

Course structure and beginner-friendly options
Time slots available
Instructor profile
Fees and mode of payment

Thanks in anticipation

Yours truly,
Riya Sharma

7. Enquiry About Product Specifications Before Purchase

Sender’s Address
Gadget Shoppe
Main Bazaar, Shimla – 171001

02 August 2025

Sales Manager
Dell India Pvt. Ltd.
Sector 15, Chandigarh – 160015

Subject: Enquiry About Dell Inspiron Laptop Model 5520

Sir/Madam,

We plan to stock Dell Inspiron 5520 laptops for our retail customers. Kindly send details on:

Product specifications
Warranty and after-sales support
Bulk purchase discount
Delivery timeline

Regards,
Nikhil Raj
Gadget Shoppe

8. Enquiry About Admission in a Boarding School

Sender’s Address
House No. 45, HSR Layout
Bengaluru – 560102

02 August 2025

The Principal
The Doon School
Dehradun – 248001

Subject: Enquiry About Class 11 Admission ProcessSir/Madam,

I seek admission for my son in Class 11 (Science stream) for the upcoming academic session. Please provide:

Admission schedule
Entrance test syllabus
Fee structure
Hostel facilities

Yours sincerely,
Zoya Khan
Contact: 9877776543

9. Enquiry About NGO Volunteer Program

Sender’s Address
A-76, Indirapuram
Ghaziabad – 201014

02 August 2025

Programme Coordinator
Smile India Foundation
Kailash Colony, New Delhi – 110048

Subject: Enquiry Regarding Summer Volunteering Opportunity

Dear Sir/Madam,

I am a Class 12 student interested in contributing to your NGO during summer break. Please share:

Volunteer requirements
Areas of work (teaching, outreach, etc.)
Duration
Certificate of participation

Looking forward to your guidance

Yours sincerely,
Ankita Yadav

10. Enquiry About Workshop for School Teachers

Sender’s Address
Headmistress
Green Valley School
Kanpur – 208001

02 August 2025

Director
Teacher Enrichment Academy
Lucknow – 226010

Subject: Enquiry Regarding Training Workshop for Teachers

Sir/Madam,

We are interested in organising a 2-day skill development workshop for teachers. Kindly provide details on:

Workshop themes and modules
Fees and trainer profile
Minimum group size
Certificates for participants

Regards,
Ms. Rachna Verma
Headmistress

Tips for Letter of Enquiry Writing

Subtext:

Writing an effective letter of enquiry means being clear, polite, and purposeful. Whether you are a student enquiring about admission or a teacher enquiring about a workshop, these tips will help you write better letters for exams and real-life purposes.

Key Pointers:

• Know your purpose: Before you start writing, be clear about what you're asking for.
• Be specific: List your queries clearly using bullet points if needed.
• Use a formal tone: Always maintain professionalism.
• Stay concise: Stick to the word limit of 120–150 words for CBSE formats.
• Proofread: Grammar and punctuation matter in formal writing.
• Avoid unnecessary details: Stick to the facts and relevant information.
• Use proper salutation and sign-off: Do not use informal closings like “Cheers” or “Best.”

Do’s and Don’ts Table

Guidelines for Letter of Enquiry Writing

CBSE students are expected to follow specific writing conventions when attempting formal letters in exams. These guidelines ensure clarity, relevance, and accuracy, and help students score well in the writing section of the English paper.

CBSE-Specific Guidelines to Follow:

1. Word Limit

• Stick to the word limit prescribed by CBSE: 120–150 words.
• Avoid overly long letters as they may lead to reduced marks.

2. Structure Must Be Followed

• Your letter must include:
  • Sender’s address
  • Date
  • Receiver’s address
  • Subject line
  • Salutation
  • Body (3 paragraphs ideally)
  • Closing and signature

3. Formal Tone and Language

• Use polite, respectful, and professional language.
• Avoid contractions (write “I am” not “I’m”).

4. Paragraph Distribution

• Paragraph 1: Purpose of writing
• Paragraph 2: Specific enquiry/questions
• Paragraph 3: Polite request for a prompt reply and contact info

5. Marking Scheme Consideration (as per CBSE Class 10 & 12 Writing Section):

6. Practice from NCERT & CBSE Sample Papers

• Refer to CBSE official site for sample papers.
• Practice writing letters from actual CBSE board exams and sample sets.

7. Neat Presentation

• Leave line breaks between sections.
• Avoid overwriting or cutting words in final answers.

Practice Questions for Letter of Enquiry Writing

These practice questions are designed to help CBSE Class 9–12 students develop clarity and confidence in writing Letters of Enquiry. You can use them for classwork, homework, or exam preparation.

Set of 20 Practice Questions

1. You are a student of Class 12. Write a letter to the British Council, enquiring about their IELTS coaching classes in Delhi.
2. Write a letter to the Principal of ABC Institute, Mumbai, enquiring about their vocational training courses during summer vacation.
3. As a school head boy/head girl, write to a travel agency enquiring about a 3-day educational trip to Jaipur for 50 students.
4. Write a letter to a publishing house to enquire about bulk purchase of CBSE Class 10 reference books for your school library.
5. You want to enrol in an online creative writing workshop. Write to the organiser asking for course details, duration, and fees.
6. Write to the Principal of a boarding school in Dehradun seeking information about admission to Class 11 (Science stream).
7. Write to the Director of a sports academy inquiring about their cricket coaching schedule and admission procedure.
8. You are interested in attending a 15-day robotics workshop. Write a letter to TechMinds Pvt. Ltd. to get more details.
9. Write a letter to a hotel manager asking about student group accommodation, meal plans, and charges for a school tour.
10. You want to volunteer for a wildlife NGO during your summer break. Write a letter enquiring about the registration process.
11. Write to the Customer Care department of Decathlon enquiring about bulk purchase discounts for school sports equipment.
12. You are a teacher interested in attending a webinar on “Inclusive Education.” Write to the organiser to seek further details.
13. Write to the Head of a summer art camp in Kolkata, asking for a brochure and schedule of their painting and craft classes.
14. You wish to buy a computer for online classes. Write to Dell India enquiring about features and prices of laptops under ₹40,000.
15. Write a letter to Infosys Foundation, Bengaluru, seeking information on their summer internship programme for school students.
16. You want to know about French language certificate courses after Class 10. Write to Alliance Française for details.
17. Write to a Delhi-based coaching centre enquiring about online CUET crash courses, batch timings, and fees.
18. Write a letter to the Director of NIFT asking about eligibility, admission dates, and course duration for their fashion design programme.
19. Write a letter to National Book Trust, India, enquiring about available titles for school students and bulk order discounts.
20. You are a Class 11 student and want to apply for an online personality development course. Write to the provider requesting more information.

Conclusion

Writing a Letter of Enquiry is a valuable skill for CBSE students, not just for scoring well in exams, but also for handling real-life communication with institutions, organisations, and companies. A well-structured enquiry letter should be formal, clear, concise, and polite.

Whether you're enquiring about a course, service, or event, following the proper CBSE-approved format and using precise language will help you convey your questions effectively.

With regular practice using the examples and questions provided, students from Class 9 to 12 can confidently master this topic.

Keep referring to official CBSE sample papers and NCERT resources to stay aligned with current exam patterns.

‍